| Activities/Letters | 
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• A full patient recall system including automated scheduling
of reminders The PPS Activities System allows you to keep track of various daily activities you need to complete. Activities include sending letters, making phone calls, personal actions and so on. |
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| On this page: Letters Personal Actions Task List Contact Notes | |
| Telephone Calls E-Mails Messages Labels SMS Messages | |
| The activities system can prompt you to take action on items at certain times by recording a "due date and time". You will be prompted each time you log into PPS of the activities you have to address that day. You can also show a Task List on the screen at all times as a constant reminder. | |
| You can send e-mails directly from within PPS. You can also send messages to other PPS users on your practice network. | |
| The activity types available in PPS are: Letters, Personal Actions, Contact Notes, E-mails, Messages, Address Labels, SMS text Messages and Telephone Calls. | |
| Letters | |
| Sending letters is easy. You can set up all your standard letters such as discharge and referral letters, appointment reminders and so on, and quickly send any one of these to your selected client, or any third-party. You can either use Microsoft® Word to send your letters, or PPS has its own built-in simple word processor. | |
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| You can also send letters to a selection of clients using a mail-merge facility. | |
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| Letters can be scheduled for the future, so each time your client books their next appointment, say in a few months time, you can automatically schedule a letter to be sent as a reminder a few weeks before the appointment. When the letter is due, the system prompts you to print it. | |
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| Personal Actions | |
| Personal actions take care of your own to-do list. Actions need not be related to a client, so you can use them as personal reminders. | |
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| Task List | |
| Your task list keeps you in control of the actions you need to complete that day. Overdue actions are highlighted, new actions can be added, and the list can stay on screen at all times if required. | |
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| Contact Notes | |
| Contact notes are useful to record notes taken during more informal meetings with clients, perhaps over the telephone, or simply as a supplement to the clinical notes you have already made. | |
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| Telephone Calls | |
| PPS can prompt you, or your receptionist to make telephone calls on scheduled dates. You can set up a telephone reminder for an appointment instead of a letter. | |
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| You can send e-mail directly to your clients from PPS. PPS Uses your regular e-mail outbox to send e-mails so there is nothing more to set up. | |
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| Messages | |
| PPS includes its own messaging system. This is ideal when using PPS on your practice network. It allows all PPS users to send messages to other PPS users. Messages are automatically notified using a popup window. | |
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| Labels | |
| PPS also allows you to produce address labels. These can be printed either immediately, or spooled to print later. | |
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| SMS Text Messages | |
| PPS SMS Text Messaging allows you to send a text message to any one of your clients (where you have their mobile phone number in your records). You simply type in your message, or select from a standard message you have saved earlier, and send the message. You can also send bulk messages like running a mailshot to a selection of clients. | |
| With the PPS activities system, you need never lose track of any activity in your practice. | |
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