The PPS Appointments Diary looks and works like a normal desktop diary.

You can set up the diary to show your exact working week with all your available appointment times for each of your practitioners. The diary can be displayed in a range of styles including all your practitioners on a single page.

You can view all your information for a client from a single screen - the client log.

The client log can be used to quickly see the client's latest account status, and any other outstanding activites for the client such as letters that need to be sent.

The Accounts system in PPS includes a comprehensive range of accounting features including client invoicing, insurance and other third-party billing.

You can manage all your accounts using the main accounts screen, or use PPS CashDesk as your reception EPOS system.

With the PPS Activities system, you need never lose track of any activity in your practice.

You can send reminders to your patients, create personal actions, send e-mails, create address labels and much more.

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PPS looks after all your client accounting needs.

You have full control over your accounts for both individual clients, and all your third-party billing such as insurance companies. A single accounts screen allows you to easily manage your accounts.

You can print invoices and statements, and you can also manage your debtors and print overdue debt letters.

Customise your own invoices

You can select from a variety of invoice layouts and even customise your own.

PPS uses your local Windows™ settings to work with any international currency.

Quickly raise charges

Each time you see a client you can quickly raise a charge for the consultation or for any sundry items, whic you can choose to invoice either immediately or later.

Charges can be raised quickly either directly from the appointments diary, or from the client log.

You can maintain your own list of standard charges, including any stock or sundry items.

You can raise an invoice at any time for charges you have created.

Third-party billing

Invoice can be raised either directly to the client, or to a third-party such as a health insurance company. Invoices raised to third-parties can be part paid by the client if required.

Payments can be allocated to charges or invoices, or simply posted onto the client's account. This allows pre-payments and part-payments to be easily managed.

The client log screen includes all accounting transactions as well as a summary of the client's latest balances.

You can use various reports to show a breakdown of your revenue. For example you can show revenue by month broken down by practitioner, or by payment method.

Statements

You can produce a statement for your client that summarises their account status.

PPS also includes an Invoice Processing option to allow you to raise all your weekly or monthly invoices in one go.

There are a variety of invoice styles to choose from, including a single page summary invoice with attached breakdowns, fully itemised invoices and so on. You can even select what information to include on your invoice.

Practitioner Commission

If you pay your practitioners on a commision basis, you can set up practitioner commission rates. You can even vary the rate for different charge types.

You can produce a commission report that allows you to select how commission will be paid - on charges or invoices raised, or on payments received.

You can produce the report on a weekly or monthly basis.

Cash Desk

PPS Cash Desk is ideal if you have a reception area where clients pay for their treatment and perhaps purchase other sundry or stock items.

Cash Desk operates like a cash register or till. Accounts transactions are created in the normal way - Cash Desk creats your charges, invoices and payments records as normal so you can use Cash Desk in addition to the normal accounts screens.

Expenditure

"PPS Expense" is an optional add-on to PPS to allow you to control your practice expenditure. You can record all your outgoings, set up your suppliers and produce reports to show all your expenditure broken down by a range of categories.

PPS Accounts gives you everything you need to manage your daily cash, control your debtors and monitor each of your practitioners and your practice revenuce and cash flow.

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